Maryland Society Sons of the American Revolution
Founded April 20, 1889

Maryland Society of the Sons of the American Revolution

Policies and Procedures

Adopted January 12, 2008 at Baltimore City, MD

Conflict of Interest Policy

No officer or member of the Board of Managers shall participate in any discussion or vote on any matter in which he or a member of his immediate family has potential conflict of interest due to having material economic involvement regarding the matter being discussed. When such a situation presents itself, the officer or manager must announce his or her potential conflict, disqualify himself, and be excused from the meeting until discussion is over on the matter involved. The President of the meeting is expected to make inquiry if such conflict appears to exist and the board member has not made it known.

Maryland Society of the Sons of the American Revolution

Whistleblower Policy

General

The Maryland Society of the Sons of the American Revolution requires officers and managers to observe high standards of business and personal ethics in the conduct of their duties and responsibilities and to comply with all applicable laws and regulations.

Reporting Responsibility

It is the responsibility of all officers and managers to report violations or suspected violations of applicable laws and regulations in accordance with this Whistleblower Policy.

No Retaliation

No officer, manager, or member who in good faith reports a violation of applicable laws and regulations shall suffer harassment, retaliation or other adverse consequence. An officer or manager who retaliates against someone who has reported a violation or suspected violation in good faith is subject to discipline up to and including termination of membership.

Reporting Violations

Violations or suspected violations of applicable laws and regulations should be reported to the Society’s Chancellor.

Compliance Officer

The Society’s Chancellor is responsible for investigating and resolving all reported complaints and allegations concerning violations of applicable laws and regulations, and at his discretion, shall advise the Executive Committee and/or the audit committee.

Accounting and Auditing Matters

The Society’s Budget and Audit Committee shall address all reported concerns or complaints regarding accounting practices, internal controls or auditing. The Chancellor shall immediately notify the Budget and Audit Committee of any such complaint and work with the Committee until the matter is resolved.

Acting in Good Faith

Anyone filing a complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation of the Code. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.

Confidentiality

Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.

Handling of Reported Violations

The Chancellor will notify the sender and acknowledge receipt of the reported violation or suspected violation within five business days. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.

Maryland Society of the Sons of the American Revolution

Document Retention and Destruction Policy

The Society shall retain its (paper and electronic) records for the following periods:

 All records will be destroyed after the expiration of their holding periods as indicated above.